Download and Install FindTime for Outlook in Minutes

How to Download and Use FindTime Outlook Add-in

Have you ever struggled to find a suitable time to meet with your colleagues or clients across different time zones and schedules? If so, you might want to try FindTime, an Outlook add-in that helps you schedule meetings with ease.

What is FindTime?

FindTime is an Outlook add-in that allows you to quickly find time to meet with others by sending them a poll with multiple time options. You can see their availability based on their free/busy data in Outlook and let them vote on the times you suggest. You can also allow them to suggest new times or hold tentative bookings until you confirm the meeting. Once everyone has voted, you can schedule the meeting with one click from the voting page.

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FindTime is a great tool for saving time and hassle in scheduling meetings, especially when you have to coordinate with people from different organizations or locations. You can avoid the back-and-forth emails and phone calls that often result in confusion and frustration. You can also ensure that everyone is on the same page and has a clear understanding of when and how the meeting will take place.

How to Install FindTime?

Before you can use FindTime, you need to install it on your Outlook account. Here are some things you need to know before installing FindTime:

• FindTime can only be installed on a Microsoft 365 Apps for business or enterprise account that includes Exchange Online.

• FindTime is compatible with Outlook for Windows, Outlook for Mac, and Outlook on the web.

• FindTime is currently supported for GCC tenants, excluding GCC High.

• If you use Outlook 2013 or 2016, or Outlook for Mac 2016 or 2019, you will be asked to sign in every time you create a FindTime poll.

• To enable FindTime on Outlook for Mac, first install the add-in on Outlook on the web. Then FindTime should automatically appear in Outlook for Mac after you restart the app.

Here are the steps to install FindTime in different Outlook versions:

Installing FindTime in Outlook for the web

• Open Outlook on the web and sign in with your Microsoft 365 account.

• Click on the gear icon in the top right corner and select View all Outlook settings.

• Click on Mail and then Manage add-ins.

• Search for FindTime in the search box and click on Add next to it.

• Close the settings window and refresh your browser.

• You should see a FindTime icon in the toolbar when you compose a new email or reply to an existing one.

Installing FindTime in Outlook Desktop

• Open Outlook Desktop and sign in with your Microsoft 365 account.

• Click on File and then Options.

• Click on Add-ins and then Manage add-ins.

• This will open a web page where you can search for FindTime and click on Add next to it.

• Close the web page and restart Outlook Desktop.

• You should see a FindTime icon in the ribbon when you compose a new email or reply to an existing one.

Installing FindTime for all users in your organization

If you are an admin of your Microsoft 365 organization, you can install FindTime for all users in your organization by following these steps:

• Go to the Microsoft 365 admin center and sign in with your admin account.

• Go to Settings and then Services & add-ins.

• Search for FindTime and click on it.

• Click on Deploy Add-in and then I want to add the add-in to my organization's private store.

• Select Optional, enabled by default or Mandatory, always enabled as the deployment option.

• Click on Deploy and then Close.

• The FindTime add-in will be available for all users in your organization within 24 hours.

How to Create a FindTime Poll?

Once you have installed FindTime, you can create a poll to find time to meet with others by following these steps:

Creating a new email or replying to an existing one

To start a FindTime poll, you need to create a new email or reply to an existing one. You can do this from Outlook for the web, Outlook Desktop, or Outlook for Mac. Make sure you include all the people you want to invite to the meeting as recipients of the email. You can also add a subject and a message if you want.

Selecting Reply with meeting poll or FindTime from the Add-ins menu

To launch FindTime, you need to click on the Reply with meeting poll button in Outlook for the web, or the FindTime button in Outlook Desktop or Outlook for Mac. This will open a sidebar where you can create your poll. If you don't see these buttons, you can also access FindTime from the Add-ins menu in the toolbar or ribbon.

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Choosing potential meeting times based on attendees' availability

In the sidebar, you will see a calendar that shows the availability of all the recipients based on their free/busy data in Outlook. You can use this calendar to select potential meeting times that work for everyone. You can also adjust the duration, time zone, and date range of the meeting. You can select up to 20 time options for your poll. If you want, you can also add a location or a Teams meeting link for your meeting.

Sending the poll and waiting for responses

Once you have selected your time options, you can click on Insert to email to add them to your email. You will see a table that shows your time options and a link to vote. You can edit this table if you want. Then, you can send your email as usual. Your recipients will receive your email with your time options and a link to vote. They can click on the link to open a voting page where they can see your time options and their availability. They can vote on the times they prefer, suggest new times, or hold tentative bookings until you confirm the meeting. They don't need to have FindTime installed or sign in to vote. You will receive an email notification when someone votes on your poll.

Scheduling the meeting from the voting page

You can access the voting page from your email or from your dashboard (see below). On the voting page, you can see how many votes each time option has received and who has voted. You can also see the comments and suggestions from your recipients. When you are ready to schedule the meeting, you can click on the Schedule button next to the time option that has the most votes or that you prefer. This will create a meeting invitation in your Outlook calendar and send it to all the recipients. You can also edit the meeting details before sending it. The meeting will be automatically added to your recipients' calendars as well. You will also receive a confirmation email that the meeting has been scheduled.

How to Manage Your FindTime Polls?

If you want to view or manage your FindTime polls, you can access your dashboard from Outlook or from the FindTime website. Here are some things you can do from your dashboard:

Accessing your dashboard from Outlook or FindTime website

To access your dashboard from Outlook, you can click on the FindTime icon in the toolbar or ribbon and then click on Dashboard. This will open a web page where you can see all your polls. To access your dashboard from the FindTime website, you can go to and sign in with your Microsoft 365 account. You will see the same web page as from Outlook.

Viewing your polls' status and details

On your dashboard, you can see all your polls that are active, scheduled, or deleted. You can also see the status of each poll, such as how many votes it has received, how many people have voted, and when it was created or scheduled. You can click on any poll to see more details, such as the time options, the voting page, and the comments and suggestions from your recipients.

Resending or deleting your polls

If you want to resend or delete a poll, you can do so from your dashboard. To resend a poll, you can click on the Resend button next to the poll and choose whether to resend it to all recipients or only to those who have not voted yet. This will send them a reminder email with your time options and a link to vote. To delete a poll, you can click on the Delete button next to the poll and confirm your action. This will cancel the poll and remove it from your dashboard. You will also receive an email notification that the poll has been deleted.

Changing your settings and preferences

If you want to change your settings and preferences for FindTime, you can do so from your dashboard. To access your settings, you can click on the gear icon in the top right corner of your dashboard. Here are some of the settings you can change:

• Your name and email address

• Your default meeting duration, time zone, and location

• Your default meeting subject and message

• Your notification preferences for when someone votes or comments on your poll

• Your privacy preferences for whether to share your availability with others or not

• Your language preferences for FindTime

• Your feedback preferences for whether to send anonymous usage data to Microsoft or not

You can also reset your settings to their default values by clicking on Reset settings at the bottom of the settings page.

Conclusion

FindTime is an Outlook add-in that makes scheduling meetings easy and convenient. You can use it to send a poll with multiple time options to your recipients and let them vote on their preferences. You can also see their availability based on their free/busy data in Outlook and schedule the meeting with one click from the voting page. You can manage all your polls from your dashboard and change your settings and preferences as you like.

If you want to save time and hassle in finding time to meet with others, try FindTime today. You can download it from or install it from Outlook for the web or Outlook Desktop. You will be amazed by how much easier it is to schedule meetings with FindTime.

Frequently Asked Questions

Q: Is FindTime free?

A: Yes, FindTime is free for Microsoft 365 users who have Exchange Online.

Q: Can I use FindTime with people who don't have Microsoft 365?

A: Yes, you can use FindTime with anyone who has an email address. They don't need to have Microsoft 365 or FindTime installed to vote on your poll.

Q: Can I use FindTime with other email clients besides Outlook?

A: No, FindTime only works with Outlook for Windows, Outlook for Mac, and Outlook on the web.

Q: Can I edit or cancel a poll after I send it?

A: Yes, you can edit or cancel a poll from your dashboard. To edit a poll, you can click on the Edit button next to the poll and make the changes you want. To cancel a poll, you can click on the Delete button next to the poll and confirm your action.

Q: How can I get help or support for FindTime?

A: If you need help or support for FindTime, you can visit the FindTime website and click on Help in the top right corner. You will find a FAQ section, a user guide, a feedback form, and a contact form. You can also email findtime@microsoft.com for any questions or issues. 44f88ac181